• Executive Administrative Assistant

    Job Locations US-PA-Philadelphia
    Posted Date 4 weeks ago(4 weeks ago)
    ID
    2018-1043
    # of Openings
    1
    Category
    Administrative/Clerical
  • Overview

    Talented, ambitious, and entrepreneurial-minded professionals are the life-blood of Pine Hill Group. We are always interested in meeting experienced finance professionals who are dedicated to excellence and encourage those looking for full-time employment, as well as consulting opportunities, to connect with us.
     
    Pine Hill Group is a leading operationally-focused finance and accounting consultancy and M&A advisory firm which provides a myriad of financial, accounting and pre- and post-Closing M&A services to small to middle-market public and private companies, private equity firms, investment banks, and accounting firms.

    Responsibilities

     
    • Provide general administrative support to the executive team, including but not limited to, filing, word processing, copying of  correspondence, compiling general business reports, and preparing correspondence, proposals and presentations
    • Write and/or proofread correspondence, presentations, and other materials
    • Create and maintain operational reports as required
    • Responsible for scheduling meetings and travel arrangements
    • Provide support to schedule and coordinate company and/or client meetings and other events/activities
    • Responsible for maintaining office equipment
    • Assigned to special projects in Marketing, HR, and Talent Acquisition as needed 
    • Supervise receptionist and assume receptionist duties, as needed, which may include informing all office staff of daily activities, group or VIP arrivals, as well as special requests, checking accommodations, booking conference rooms, greeting guests upon arrival, notifying appropriate staff of guest arrival and escort to accommodations, if appropriate
     

    Qualifications

    • At least five to seven years of demonstrated executive-level administrative support experience in a fast-paced environment
    • A complete understanding of related administrative practices and the use of a variety of office procedures, software and equipment
    • Demonstrated ability to establish and maintain effective office systems and processes
    • Good judgement, decision-making skills, and the ability to work independently
    • Superior organizational skills and the ability to set priorities and manage multiple projects
    • Strong communication and interpersonal skills required to interface with clients, employees, and management
    • Demonstrated ability to handle highly confidential information

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